Program Assistant | 6 month role | Remote | Non-Profit
Our client is looking for an experienced Program Assistant for a long term temporary assignment, through April 2024. The role is remote role and 40 hours per week. Will provide a laptop.
The client is a social justice non-profit and this role provides administrative support to 2 departments, approximately 6 people. Candidates must have previous administrative/support experience. Must be able to travel to Washington DC, up to twice per month, for in-person meetings (travel costs will be reimbursed).
Job Duties: Combination of direct support for two directors (but not EA level) and then some general admin for the teams.
-Meeting support, including scheduling, planning and preparing logistics, support in agenda development, notetaking, catering, and materials for meetings, audio visual setup, room reservations, including, but not limited to: team meetings and team member meetings with funders or partners. More “hey can you schedule this group of people” and not owning the calendar. Both Directors also schedule their own things too.
-Help establish systems that support the two Directors (since they are new). Need to create notes on their work styles and work directly with them to make plans.
-Project management assistance, including tracking timelines and tasks, updating tracking systems, such as Trello, and limited research and writing support.
-Manage administrative aspects of contract, partner, legal, and regrant paperwork, in accordance with the organizational contract processes.
-Organize and maintain documents and files to SharePoint
-Gather, organize, and track relevant data and update in systems related to team projects.
-Staff program and partner meetings, as needed, to document follow-up tasks.
-Arrange and book travel.
-Coordinate technology support, including updating team IT systems, in coordination with IT consultants.
-Reconcile expenses and complete check requests in accordance with finance policies.
-Assist with Salesforce functions including but not limited to, entering contacts into Salesforce as needed.
-Collecting team information for weekly organizational bulletins.
Technology: MS Office. SharePoint. Trello. Slack. Salesforce (can train). Zoom.
Compensation: $32-$35/hr. They also offer a $500/month stipend to offset insurance. Reimburse $50/month for phone and internet. Reimburse travel expenses when need this role to travel to Washington DC.
DETAILS AT A GLANCE
JOB TITLE: Program Assistant
TIME COMMITMENT: 6 months, through end of April 2024
HOURS: 40 hours/week, East Coast Time Zone
JOB TYPE: Long term temporary assignment
LOCATION: Remote role, must work from greater NYC area
SALARY: $32-$35/hr
START DATE: 11/1/2023
APPLICATION DEADLINE: ASAP
HOW TO APPLY: Click on the apply button and send your resume to TSS. Please make sure to reference the job title. If you are already registered with us, just send over an email.
This role is a TEMPORARY position through TSS. You would be employed and paid by our company and working directly with our client.