Office Facilities Coordinator | 3 months+ | NYC office, in-person | Start-Up
Our client is looking for an Office Facilities Coordinator/Workplace Manager for a 3 month+ temporary assignment, it could turn permanent, but they aren’t sure. The role is Monday-Friday, 8am-5pm. The pay rate is $22-$27/hr. This is a fully in-person role and all candidates must be available to work in-person in their midtown Manhattan office. (No remote work.)
The company is a start-up who assists entrepreneurs and businesses - this role provides office and facilities support to the 60+ person team.
This person will “wake up” the office each morning and set everyone and everything up for success. Need someone personable, friendly, helpful, and with a “no task is too small” attitude. This includes tidying, restocking, working with finance, assisting with events, and liaising with building/cleaning vendors. Someone who says “how can I help?” and looks for ways to make the process more seamless. Really important: communication and reliability!
Job Description:
● Lead and support a wide range of long-term projects to improve the day-to-day operations of the office
● Open the office and gets things ready for staff to arrive. Turn on the lights, empty dishwasher, start coffee, clean out fridge, get everything set up, tidy if needed, restock supplies, if needed
● Be responsible for daily conference room organization, stocking and management
● Cover reception
● Ensure the office is presentable and organized. Work with cleaning crew and then tidy a bit, if necessary. Everyone does their own cleanup in the kitchen but may need to help. Be point person with cleaning crew – order them supplies as needed, may need to restock something in the middle of the day.
● Fulfill purchase requests from entire company, communicate status of requests and track expenditures
● Restock snacks and office supplies in all office spaces and communicating inventory levels daily. Coordinate and track weekly orders, evaluate quantities based on consumption
● Handle vendor account management and expense management
● Research and work on ad hoc projects as needed, communicating progress and documenting in Jira
● Receive and distribute packages (be able to lift things up to 30 pounds)
Qualifications:
● Experience in Facilities Management; preferably in a fast-growing start-up environment
● Experience budget management, financial forecasting, and great vendor negotiation skills
● Visual and architectural ambition for fun, clean and functional design that enables collaboration and customer service
● Knowledge of OSHA, building, HVAC, electrical and mechanical systems - a plus
*Note, this is a dog friendly office
Tech: MAC or PC. Slack. GSuite. Jira (project management and tickets – can teach). MS Office – mostly Excel.
Compensation: $22-$27/hr, commensurate with experience
DETAILS AT A GLANCE
JOB TITLE: Office Facilities Coordinator/Workplace Manager
TIME COMMITMENT: 3 months+
JOB TYPE: Temporary Role but may decide to hire permanently
HOURS: Monday-Friday. 8am-5pm. 40 hours/week
LOCATION: This is a fully in-person role and all candidates must be available to work in-person in their midtown Manhattan office.
SALARY: $22-$27/hr, commensurate with experience
START DATE: ASAP
APPLICATION DEADLINE: ASAP
HOW TO APPLY: Click on the apply button and send your resume to TSS. Please make sure to reference the job title in the subject line. If you are already registered with TSS, just send us an email.
This role is a TEMPORARY position through TSS. You would be employed and paid by our company and working directly with our client.