Front Desk Coordinator | Mondays-Thursdays | 2-3 month+ role (fully in-person)
Our client is looking for a part time, front desk coordinator for the next 2-3 months, could be longer, while they look for a permanent hire. The position is Mondays-Thursdays, 9am-5pm, 28 hours per week. You must be available to work in their NYC midtown office (no remote work available).
Job Responsibilities:
-Acts as the point of contact for staff with general questions/needs
-Manages telephone and visitor traffic and office services. This includes asking for verbal verification that guests/visitors are vaccinated and have done the health screening prior to arrival in the office.
-Plans logistics (catering, conference calls, attendance) for weekly senior staff meeting and Board of Trustees Meetings
-Handles incoming and outgoing mail and signs for deliveries. Sorts, routes, and notifies recipients as appropriate. Assists staff with delivery and messenger services (FedEx, UPS, Avant Messenger)
-Registers guests with building security
-Maintains a routine/weekly account of current activities, tasks, and projects for the Administrative Team and assists in completing them
-Ensures that all common areas of the office are organized, operational, and presentable
-Orders and restocks supplies, including office and copy room supplies, snacks and beverages for the pantry
-Maintains relationship with outside vendors, such as building property management and security, repair contractors, caterers, suppliers, and services
-Drafts, mails, and files grant proposal declination correspondence
-Collects receipts for purchases, processes incoming invoices, and reconciles credit card statements
-Maintain on-site office equipment (copiers, coffee machines, refrigerators, microphones, and other equipment as necessary)
-Assists with Safety and Emergency Planning (manages front door locking schedule, notifies staff of local events where there may be high security, maintains emergency Go Bags, registers security cards, checks AED monthly, coordinates fire extinguisher check annually)
-Assist with HR activities, as directed (this includes posting job vacancies, reviewing resumes, and scheduling interviews).
Qualifications:
-2-3 years related work experience
-Organized, detail-oriented
-Punctual
-Ability to multitask and excellent time management skills
-Team player with ability to self-motivate and willingness to communicate and take on new responsibilities
-Understand the importance of accountability
-Written and verbal communication skills
-MS Excel, Word, Outlook
DETAILS AT A GLANCE
JOB TITLE: Front Desk Coordinator
TIME COMMITMENT: 2-3 months+
JOB TYPE: Temporary Contract
HOURS: 28 hours/ week, 9am-5pm on Mondays-Thursdays
LOCATION: Fully in-person role. Office is in midtown Manhattan
SALARY: $21 - $25/hr, TBC
START DATE: 8/8/22
APPLICATION DEADLINE: ASAP
HOW TO APPLY: Click on the apply button and send your resume to TSS. Please make sure to reference the job title.
This role is a TEMPORARY position through TSS. You would be employed and paid by our company and working directly with our client.