Executive Assistant | 3 month+, temporary role | hybrid job in NYC | Foundation
Our client is looking for an Executive Assistant for a 3 month+, long term temporary position. The role is Monday-Friday, occasional overtime, and all candidates must be able to work hybrid - 2-3 days per week from their Manhattan office.
The organization is foundation - this role handles the day-to-day administrative support for a busy Director who travels frequently. Role includes heavy calendaring, data entry, document creation, and frequent international travel arrangements.
Responsibilities
-Scheduling and maintaining the calendar for the Director. Must be comfortable with heavy scheduling, coordination of complex meetings (multiple time zones, countries, etc.); vetting, tracking and prioritizing scheduling requests.
-Anticipating needs for Director’s various commitments - gathering talking points and briefs.
-Booking and managing international travel. Create itineraries and monitor throughout.
-Processing expenses.
-Book and set up conference rooms for in-person events.
-Take meeting minutes.
-Maintain file system for team.
-Support virtual and in-person events, including sending and tracking invitations, communicating with participants, preparing agendas, securing and setting up space as needed.
Qualifications
-Undergraduate degree required.
-Minimum of 5-8 years of senior level administrative experience in supporting an executive leader is required; 8+ years of experience is preferred.
-Proficient with MS Office and Concur.
Salary: $32-$37/hr, commensurate with experience.
DETAILS AT A GLANCE
JOB TITLE: Executive Assistant
TIME COMMITMENT: 3 months+
JOB TYPE: Temporary role
HOURS: 9am-5pm, Monday-Friday, 37-40 hours per week, occasional overtime
LOCATION: 2-3 days/week from their Manhattan office and 2-3 days per week can be remote (requires vaccination).
SALARY: $32-$37/hr, commensurate with experience
START DATE: 1/9/2023
APPLICATION DEADLINE: ASAP
HOW TO APPLY: Click on the apply button and send your resume to TSS. Please make sure to reference the job title in the subject line.
This role is a TEMPORARY position through TSS. You would be employed and paid by our company and working directly with our client.