Administrative Assistant - in-person, 30 hrs/week (through September)
Our client is a philanthropic organization working within healthcare. They are looking for an in-person, temporary administrative assistant through September to help out during a parental leave. This is a team admin position where 3 administrative assistants support a team of 13 people. This role is fully in-person at their NYC office, no remote work. The job is 30 hrs/week, Monday-Thursday.
Need someone very customer service oriented, detail oriented, and who is a team player. Want someone professional and buttoned-up. Everyone is very nice and mission-driven.
Responsibilities
•Maintain calendars, schedule meetings and calls, create and submit expense reports, and make travel arrangements, including ground transportation, flights, hotels, and other conference accommodations.
•Coordinate logistics for on and off-site meetings, including but not limited to scheduling, catering, travel arrangements, gathering and distributing meeting materials, and technical support.
•Serve as contact to contractors, vendors, and grantees to handle reimbursements, invoices, contracts, and other general inquiries.
•Coordinate with accounting, grantees and/or consultants, to ensure timely processing of invoices, contracts, and other time sensitive documents.
•Organize and maintain grantee and proposal files; assist in keeping central files current.
•Work closely with office operations to register guests, coordinate A/V needs for team, provide international travel information and be overall point of contact for appointed T1D program staff.
•Assist in program research and data gathering.
Desired Qualifications
•Minimum 3 years of experience as an administrative assistant.
•Attention to detail and strong work ethic is critical.
•Must have excellent interpersonal, communication, and organizational skills.
•Requires strong writing, grammar, proofreading, and editing ability.
•Proficiency in Microsoft Outlook and Word required.
•Familiarity with Excel and PowerPoint strongly preferred.
•Familiarity with foundations and/or the nonprofit sector a plus.
•Bachelor’s degree or equivalent work experience (minimum 3 years as an administrative assistant).
DETAILS AT A GLANCE
JOB TITLE: Administrative Assistant
TIME COMMITMENT: Through mid/late September
HOURS: Monday-Thursday, 9am-5pm, 30 hrs/week
JOB TYPE: Temporary (not a temp to perm role)
LOCATION: NYC, near Union Square, Manhattan
SALARY: $27-$30/hr
START DATE: week of 4/25/22
APPLICATION DEADLINE: ASAP!
HOW TO APPLY: Click on the apply button and send your resume to TSS. Please make sure to reference the job title.
This role is a TEMPORARY position through TSS. You would be employed and paid by our company and working directly with our client.