HR Coordinator at non-profit (fully in-person in LIC)
Looking for an HR Coordinator/Administrative Assistant for our non-profit client. This is a temp to perm role.
SUMMARY: Coordinates and schedules appointments, gives information to callers, orders supplies, and files, composes correspondences, and otherwise relieves the Chief People Officer of clerical work and administrative and business duties. Performs a wide range of administrative and office support functions for the management and department to facilitate efficient operations. Responsible for administrative activities that support hiring process, employee benefits program, and personnel records administration. The position requires the ability to collaborate on a variety of issues and to communicate effectively among all levels of the organization. Supports and fosters the mission of the organization.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
-Assist with the recruitment process.
-Assists with all phases of the interview/selection process which includes but is not limited to, posting job posts and ads.
-Schedule interviews for departments. Generates recruitment reports.
-Assists with the organization of new hire orientation, and ensure new hires’ file are complete.
-Maintains all employee personnel, medical files, training files, and records. Maintains and ensures the confidentiality of all paper and electronic files as well as personnel information.
-Reconciles insurance premiums (Voluntary and employer-sponsored), follows up, and resolves discrepancies with carriers or brokers. Promptly processes benefit enrollment, termination, and change forms. Maintains supply of all necessary forms and booklets and orders supplies as needed.
-Answers internal and external questions, by phone and in-person on matters related to job opportunities, benefits, and general information.
-Coordinates termination packet and schedules exit interview for outgoing employees.
-Arranges travel and lodging for conferences, seminars, and meetings for assigned staff.
-Greets visitors and directs visitors to the appropriate person. Provides reception and telephone relief for Receptionist/Secretary, as needed.
-Orders office supplies and equipment used by the Human Resources and Finance departments. Prepares purchase requisitions and check requests, as necessary.
QUALIFICATIONS:
Required:
-A minimum of three years human resources generalist experience and two years administrative assistant or related experience required.
-Excellent communication, writing, interpersonal, judgment skills are required.
-Basic knowledge of human resources principles and practices required.
-Ability to maintain the highly confidential nature of personnel work and convey a positive and professional image to applicants and employees.
-Computer literacy (Word, Excel) and familiarity with payroll procedures needed.
Preferred:
-Bachelor's degree preferred.
DETAILS AT A GLANCE
JOB TITLE: HR Coordinator/Administrative Assistant
TIME COMMITMENT: 3-6 months to start
HOURS: 35-40 hours per week
JOB TYPE: Temporary to Permanent possibility after 3-6 months
LOCATION: Long Island City, fully in-person job, no remote work available
SALARY: $58,000-$89,000, commensurate with experience
START DATE: ASAP
HOW TO APPLY: Click on the apply button and send your resume to TSS. In the job title field, indicate you are applying for the "HR Coordinator" role. Please include a few sentences about your interest and availability to start and any other information that may be relevant but not on your resume. Thanks!
This role is a TEMPORARY TO PERMANENT position through TSS. You would be employed and paid by our company and working directly with the client.