Executive Assistant at Foundation, 3-6 months (in-person required)
We are looking for a highly organized and proactive Executive Assistant for a top, C-level executive at our client, a global foundation. This is a hybrid role that requires multiple weeks of in-person work in the NYC office. Hours are generally 9-5 and some overtime will be needed. This position is a purely administrative role (no programmatic work) and needs someone who enjoys helping a busy executive be more efficient and successful!
This role is temporary for 3-6 months and then may turn permanent. The temporary role will be through TSS, you would be employed and paid by our company and working directly with the foundation. You can learn more about us at https://www.tempstaffingandsearch.com/.
Duties:
-Manage complex calendars and coordinate meetings
-Coordinate travel arrangements, including obtaining visas, booking flights and ground transportation, and creating travel interties
-Provide administrative and logistical support for Board Meetings, staff retreats, and other events
-Manage all administrative tasks: drafting correspondence, tracking information, filing, scanning, copying, screening calls, taking notes
-Reconcile complex monthly expenses and expense reports
-Liaise with broader senior management throughout the global organization
Qualifications:
-Minimum of 3-5 years of Executive Assistant experience - this is required
-Previous experience supporting a C-level (or equivalent) person - this is required
-Preference given to someone with previous foundation experience
-Strong attention to detail and ability to multi-task
-Excellent written and verbal communication skills
-Experience working with someone who works and resides in multiple time zones
Tech: MS Office 365, Concur, Salesforce
DETAILS AT A GLANCE
JOB TITLE: Executive Assistant
TIME COMMITMENT: 3-6 months to start
HOURS: 40 hours per week, some overtime required
JOB TYPE: Temporary to Permanent possibility after 3-6 months
LOCATION: Hybrid - requires in-person work in NYC office
SALARY: $30-33/hr
START DATE: ASAP
HOW TO APPLY: Click on the apply button and send your resume to TSS. In the job title field, indicate you are applying for the "Executive Assistant" role. Please include a few sentences about your interest and availability to start and any other information that may be relevant but not on your resume. Thanks!
This role is a TEMPORARY TO PERMANENT position through TSS. You would be employed and paid by our company and working directly with the client.