Program Assistant/Executive Assistant | PART TIME 20 hrs/wk | Long Term 12-18 month role | Hybrid | Non-Profit Jewish Youth Org
Our client is looking for a PART TIME Temporary Program Assistant/Executive Assistant for a 12-18 month+ temporary position. The role is 20 hours per week (ideally split over 5 days) and is hybrid with 1-2 days required onsite in Manhattan.
The organization provides educational programming for young leaders of all Jewish backgrounds. This position provides calendar support to the CEO and program support to the office. All candidates must have 2-3 years of previous admin experience, doing calendar management, coordinating meetings and events, assisting with tracking and organizing, and a great pitch-in to help attitude!
Schedule: 20 hours per week, ideally split over 5 days (could consider 4 days). They would like 1 seven hours day onsite, then 1 half day onsite, and the rest can be done remotely. They can be flexible as long as at least one day is onsite. This role will not be more than 20 hours per week.
Length: at least 8 months, but strongly prefer 12-18 months. This is a long term, temporary role. They will not be hiring for a permanent position. (This is not a temp-to-perm role.)
The purpose of this role is to provide (1) calendar management and EA support to the CEO, (2) program support to their Program that works with colleges (busiest around January and October), and (3) general admin support to two other team members who handle events and admin coordination for the org – this includes at least 1 day onsite to do things like printing, sending mail, and physical filing work. This is a big job that supports a lot of moving parts, but the entire team is wonderful and really good with time management, and they have very realistic expectations about how to work seamlessly with this role.
Summary of responsibilities:
-Strategic calendar management and prep for CEO. She is self-sufficient but help with planning and keeping things moving.
-Travel arrangements - not heavy.
-Meeting and event prep work for CEO and programs. Help coordinate with venue, manage invites/RSVPS, create name tags, set up zoom links, compile meeting materials, figure out logistics for room reservations, catering, etc.
-Lots of follow-up with internal and external stakeholders to confirm information, gather materials, and meet deadlines for deliverables. Work proactively and backwards from a deadline.
-Help with applications, registrations, emails, website updates (can teach).
-Work with finance to help organize budgets, expense reimbursements etc. This is coordinator level work, not accounting.
-Be onsite at least once per week to handle physical tasks like printing and prepping mail.
-Help coordinate the office move which is happening at the end of August.
Looking for:
-At least 2-3 years of previous administrative experience, preferably at a non-profit.
-Experience working with a Jewish organization would be a plus.
-Someone who is very detail-oriented, proactive, and organized who is a great written and verbal communicator. Someone who doesn’t wait for work and will bring up ideas when they notice things can be improved.
-Comfortable working in google workspace.
Compensation: $30-$33/hr.
If you are interested, please reach out to TSS to discuss and learn more!
ABOUT TSS: Temporary Staffing + Search, LLC proudly follows all equal opportunity employment policies and employs personnel without regard to race, creed, color, ethnicity, national origin, religion, sex, sexual orientation, gender expression, age, physical or mental ability, veteran status, military obligations, and marital status.
DETAILS AT A GLANCE
JOB TITLE: Program Assistant/Executive Assistant
TIME COMMITMENT: 8-18 months +
JOB TYPE: Long Term Temporary Assignment
HOURS: 20 hours per week, ideally split over 5 days, but could be 4 days.
LOCATION: 1-2 days onsite at Manhattan office. Rest can be done remotely.
SALARY: $30-$33/hr
START DATE: ~March 24, 2025
APPLICATION DEADLINE: ASAP
JOB ORDER NUMBER: 10290
This role is a TEMPORARY position through TSS. You would be employed and paid by our company and working directly with our client.