Program Assistant | 12 month, temporary role | hybrid job | International Foundation
Our client is looking for a Program Assistant for a 12 month long temporary position. The role is Monday-Friday, 40 hours per week, and all candidates must be able to work hybrid - 50% remote and 50% from their Manhattan office.
The organization is an international foundation - this role is working in their Grants Department, providing support to the Director and the Grants Team.
Duties:
-Provide heavy administrative support, including scheduling, travel logistics, notetaking, and expense reports;
-Help to manage team calendars, handle intake and appropriate routing of calls/emails, and deal with public inquiries;
-Handle logistics for events and meetings and liaise with vendors and consultants as well as internal programs and operational units as needed;
-Conduct research online for information and seek additional information as necessary;
-Oversee day to day operations of the contact database, including organizing information, creating mailing lists, sorting through physical and electronic mail, and assisting with team projects;
-Oversee internal knowledge management system for program-related files, keeping them organized and up to date.
Qualifications:
-1-3 years of administrative experience at a large and complex (ideally international) organization;
-Demonstrable ability to maintain processes, systems, and workflows and ensure adherence and follow-up;
-Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint);
-Proven flexibility to adapt to changes in procedures and job assignments; ability to prioritize work efficiently in a fast-paced environment;
-Highly organized, detail oriented, resourceful, and excels at independent problem-solving;
-Ability to maintain composure during stressful situations;
-Ability to build and maintain relationships with a wide range of people from diverse backgrounds;
-Excellent interpersonal skills with sensitivity to cultural communication differences and demonstrated expertise in handling all information in a confidential manner.
Tech: MS Office (Word, Excel, Outlook, PowerPoint, Teams).
Salary: $24-$28/hr, commensurate with experience. Plus fully paid health insurance starting after 2 months.
DETAILS AT A GLANCE
JOB TITLE: Program Assistant
TIME COMMITMENT: 12 months
JOB TYPE: Temporary role
HOURS: 9am-5/6pm, Monday-Friday, 40 hours per week, East Coast Time Zone only
LOCATION: Hybrid - 50% remote and 50% from their Manhattan office. (requires vaccination)
SALARY: $24-$28/hr, commensurate with experience. Plus fully paid health insurance starting after 2 months.
START DATE: ASAP
APPLICATION DEADLINE: ASAP
HOW TO APPLY: Click on the apply button and send your resume to TSS. Please make sure to reference the job title in the subject line.
This role is a TEMPORARY position through TSS. You would be employed and paid by our company and working directly with our client.