Executive Assistant to ED | Manhattan, hybrid | Non-profit
Our client, an international humanitarian organization, is looking for a dynamic, organized, and experienced Executive Assistant to their Executive Director. This role is temp-to-perm, you would start as an employee of our company (TSS) and it could turn permanent after 3-6 months if there is a great fit!
This is a hybrid role and you would be required to work onsite in Manhattan, NYC 1-4 days/week, depending on the week.
This role is direct support to work closely with the ED covering administrative tasks, as well as supporting him in his role as a liaison to the international network of organizations (specifically on tracking and updating reporting requirements to the network), help with some contract management and operational systems (e.g., Justworks, HR files, MS OneDrive, etc.), assist with budget tracking, and other responsibilities. Candidates must have 3-5 years of previous experience in a relevant setting or position.
Daily Duties will include:
-Providing scheduling and calendar management for the ED
-Assisting with meeting scheduling
-Tracking receipts and expenses for reporting
-Drafting written reports and correspondence on behalf of the ED
-Taking meeting minutes
-Returning messages and correspondence on behalf of the ED
-Coverage for ED when he is traveling
-Budget drafting and management with the ED
-Adept at analyzing budgets and creating basic visualizations (charts, graphs, progressions over time, etc) for presentations
-Help to build the organizational budget; building sub-budgets of the grants unit; domestic program; i.e. breakdown of the details of the funds earned from government grants
International network liaising:
-Supporting ED with preparations for meetings and presentations
-Narrative and financial reporting
-Develop an understanding of the network Resource Sharing Agreement and other network documents
-Assistance with contract management
-Keeping track of up-to-date contracts provided by international chapters
-Maintaining hard and digital copies
-Individualizing templates with pertinent data
Qualifications:
-3-5 years of previous experience in a relevant setting or position
-Previous non-profit experience a plus
-Previous experience with finance/budgeting a plus, but can teach if the person has acuity for numbers, has experience with Excel, and are interested in learning these types of tasks
-Experience working with someone who travels to multiple time zones a plus
Software: MS Office 365 (Excel, PowerPoint, Teams, OneDrive, SharePoint); Zoom; Bill.com (spend and expense); Skype; Justworks, and others.
Salary: Temporary: $30-35/hr. Permanent: $65,000-$80,000
Excellent benefits.
DETAILS AT A GLANCE
JOB TITLE: Executive Assistant
JOB TYPE: Temp-to-Perm after 3-6 months
HOURS: Monday-Friday. ~40 hours/week
LOCATION: Hybrid with 1-4 days/week required onsite at Midtown Manhattan office.
START DATE: ASAP
APPLICATION DEADLINE: ASAP
COMPENSATION: Temporary salary: $30-$35hr. Perm salary: $65,000-$80,000, plus excellent benefits
HOW TO APPLY: Click on the apply button and send your resume to TSS. Please make sure to reference the job title in the subject line. If you are already registered with TSS, just send us an email.
This role is a possible TEMPORARY TO PERMANENT position through TSS. You would be employed and paid by our company for the temporary portion and working directly with the client. Then it would turn permanent and you would be employed directly by the client.