Billing and Payables Coordinator | in-person role in NYC | Architecture & Engineering Firm
Our client is looking for a Billing and Payables Coordinator in NYC.
Our client is a mid-sized architecture and engineering firm. We are assisting them in searching for and screening possible candidates for this direct hire, permanent job. If selected, you would be a direct hire employee of our client.
This role is fully in-person in their midtown Manhattan office. Candidates must have 2-3 years of billing and payables experience in an architecture and engineering firm, preferably using Ajera software. The primary focus of the role is invoicing. The data is generated by software but there is a lot of customization, and each client has different requirements so they really need someone detail-oriented and engaged!
Project Accounting
• Run monthly project manager meetings, prepare accurate, complex monthly project invoices, and distribute to clients in a timely basis.
• Maintain billing contact list to assure invoice recipients are up to date.
• Maintain monthly invoice list to identify submission requirements for each invoice and monitor status of monthly submissions.
• Review contracts and become familiar with project billing requirements.
• Monitor project budgets and expenses to assure costs are accurately recorded and billed.
• Resolve billing issues.
• Review and approve employee expense reports and time sheets.
• Ensure that expense reports and associated receipts and documentation are organized and accurate for each invoice submission.
Accounts Receivable
• Generate collections report bi-weekly and lead efforts in collection of aged receivables. Follow-up with clients having past due accounts.
Accounts Payable
• Accurately record vendor invoices, prepare weekly vendor payments, and remit payment to vendors.
• Complete monthly reconciliation of company credit card accounts.
Other Office and Administrative Responsibilities
• Other office and administrative duties / ad-hoc projects as required within the context of the business unit of the firm.
• Cover front desk responsibilities during absence of Facilities Coordinator.
REQUIREMENTS
• 2+ years of experience in invoicing, preferably in the architectural / engineering field.
• Experience with project billing software Ajera preferred.
• Proficiency with Microsoft Office, particularly Excel and Word required.
• Strong organization skills and attention to detail are critical to success in this role.
• Excellent interpersonal and customer service skills.
• Excellent verbal and written communication skills.
• Friendly, proactive, and calm demeanor; ability to work under pressure.
• Degree in related field preferred.
Tech: MS Office (especially Word and Excel). Ajera.
Salary: $63,000-$70,000, commensurate with experience. They offer great benefits.
DETAILS AT A GLANCE
JOB TITLE: Billing and Payables Coordinator
HOURS: Monday-Friday. 9am-6pm.
LOCATION: In-person role from midtown Manhattan office.
SALARY: $63,000-$70,000, commensurate with experience. Excellent benefits.
START DATE: by November 1,2024
APPLICATION DEADLINE: ASAP
HOW TO APPLY: Click on the apply button to send your resume to TSS. Please make sure to reference the job title. Please also mention if you are interested in full time or part time and if you are open to the office management duties as well.
This role is a FULL TIME position sourced through TSS. You would be employed and paid by the client company but we would represent you up until the offer stage.